BlockShow 2024 - Doodles Community Event

Status
Available
Application Deadline
March 31, 2024 11:59 PM (EDT)
Available Grant
up to $15,000 USD (per submission)
Bounty Lead(s)
Youngsun Shin

Introduction

The Inkubator invites Doodles’ OG Holders to submit proposals for a community-led event or meetup experience during the BlockShow by Cointelegraph event scheduled to take place in Hong Kong, China from May 8 to May 9, 2024.

Objectives

The BlockShow 2024 RFP aims to:

  1. Provide event organizers in the Doodles community an opportunity to execute a higher scaled event through the Inkubator.
  2. Create an Inkubator by Doodles event experience for attendees of BlockShow in Hong Kong.

Scope of Work

Selected proposal(s) will be responsible for, among other tasks:

  1. Planning, marketing, and preparing for the event.
  2. Hosting, marketing, and documenting content during the event.
  3. Reporting, publishing content, and providing feedback post-event.

Proposal Requirements

Proposals must include:

Proposal Details

  • Your name or alias, social media handles, and any other information you wish to share
    • *n.b., while a legal name is not required for proposal submission, it will be required in connection with entering into the requisite grant agreement and submission of any necessary tax forms.
  • Your Ethereum wallet address to confirm ownership of a digital collectible from the Doodles Original Collection
  • Names/aliases and social handles of all individuals participating in the planning and execution of the event
  • Link(s) to any previous events you have produced or been a key part of producing and an overview of your contributions
  • The day(s)/time(s) you are planning to host your proposed event
    • It is at the event host’s discretion on which day during the conference they wish to host their event, but priority will be given to events proposed to take place on either May 8 or May 9. In the event an OG Holder wishes to propose an event for the day before or the day after the conference, such proposals may still be considered.
  • A one-line description of your proposed event
    • i.e. ‘an all-day lounge space’ or ‘an after-party at an underground club’
  • A description of all the elements of your proposed event, including:
    • A more detailed description of your event and the planned activity(ies)
    • Planned location(s)
    • Expected number of attendees, including whether the event will be open to the public or only OG Holders (and their guests)
    • The envisioned ambiance / decor
    • Potential onsite partners, such as venue, entertainment, etc.
    • Planned food and beverage offerings, including whether alcohol will be served
    • Planned third-party support, if necessary
    • Any other pertinent information
  • A description of your planned before, during, and after marketing approach
    • Please review the
      Inkubator Guidelines
      Inkubator Guidelines
      as approved event(s) will be required to adhere to all parameters and requirements specified within.
  • A description of your planned registration/ticketing/check-in process
  • A description of your planned content capture activities
    • This is a necessary output of all approved events, and must include at a minimum professional photography, but may include video capture, post-event recap video(s), etc.
    • Doodles must have the right to use any content captured at events, including depicting attendees.
  • An itemized budget that includes:
    • All anticipated expenditures
    • A contingency amount to be reserved for unexpected expenses
    • The total requested grant amount

Your event should prioritize entry and attendance for Doodles’ OG Holders. Additional attendees are encouraged so long as Doodles’ OG Holders are guaranteed an opportunity to attend and preferably offered a premium experience.

Proposal Deadlines

Each proposal is expected to adhere to the following core schedule of dates. The selected proposal is also expected to establish a schedule of additional, more specific deadlines and requirements with the Doodles Community Council Events Lead.

📝
RFP Opens
March 19, 2024
📝
RFP Closes
March 31, 2024 11:59 PM (EDT)
📝
RFP Selected
April 3, 2024
🧑‍🎨
Secure Artist/Designer
April 5, 2024
🏟️
Secure Venue & Insurance
April 8, 2024
🖍️
Present Drafts of Digital and Physical Assets
April 10, 2024
🗓️
Finalize Day-Of Schedule and Remaining Needs
April 12, 2024
✈️
Finalize Transportation & Accommodations
April 19, 2024
🪧
Announce Event w/ Poster
April 22, 2024
🔖
Pre-Marketing Period
April 22, 2024 → May 6, 2024
📷
Secure Photographer/Videographer
April 26, 2024
👬
Secure Event Staff
April 26, 2024
🔒
Secure Event Security
April 26, 2024
🍽️
Finalize Food & Drinks Quantity
May 3, 2024
🎉
Day of Event
May 8, 2024 → May 9, 2024
🏞️
Post Event Photos
May 13, 2024
📝
Complete Post-Proposal Survey
May 13, 2024
📺
Post Event Video
May 15, 2024

Budget

The Doodles’ OG Holder(s) with the selected event proposal(s) will be awarded a grant in an amount up to $15,000 USD. More than one event may be selected to receive a grant.

Grant(s) will be awarded to the selected Doodles’ OG Holder(s), and such individuals will be responsible for budget management to ensure that the grant covers all costs associated with production and promotion of the event, including unanticipated overages or unforeseen costs, which may include but is not limited to:

  • Venue rental(s)
  • Insurance
  • Food and beverage costs
  • Gear or rental equipment
  • Furnishings
  • Printing
  • Shipping
  • Giveaways
  • Staffing
  • Security
  • Content capture
  • Any costs for third-party support
  • Software needs
  • Transportation

Evaluation Criteria

Proposals will be evaluated based on:

  1. Previous event planning experience in addition to live-streaming, vlog production, or X (fka Twitter) Spaces operation, as applicable.
  2. Quality of prior event production.
  3. Feasibility of proposed budget and operational plan.
  4. Planned event’s ability to create meaningful impact for attendees.
  5. Previous participation within the Doodles community or experiences.

Submission Guidelines

  1. Proposals must be submitted on Tally.
  2. Proposer must hold at least one (1) digital collectible from the Doodles Original Collection.
  3. Proposer must have previous event production/execution experience.

Timeline

  • Proposal Submission Deadline: 11:59 PM ET on March 31, 2024
  • Evaluation Period: April 1, 2024 to April 3, 2024
  • Notification of Selection: April 3, 2024

Terms and Conditions

  • Doodles reserves the right to accept or reject any proposal at its discretion.
  • The submission of a proposal does not guarantee selection.
  • All discussions and agreements will be subject to signing a formal contract that outlines terms, conditions, and obligations.

Contact Information

For any questions related to this RFP, please contact:

Mackenzie Keast, Head of Live Experiences

Youngsun Shin, Doodles Community Council Events Lead

For any questions related to the BlockShow by Cointelegraph, please contact:

Addy Creeze, Founder of Blockshow

Apply Now

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Thank you for considering this opportunity. We look forward to reviewing your proposal and the potential to work together.